Smart Expense Sheet -

Smart Expense Sheet

Optimising Cost Management and Streamlining Procurement Processes
Implementation of an expenditure indexing system in the renovation sector

Cost management

Data reporting

Ksef

Problem

Renovation projects are characterised by difficulties in financial management. The problems include:
Lack of centralised documentation: Invoices are scattered across various locations (emails, vehicles, messaging apps), which makes management difficult.
Lack of cost transparency: Difficulties in tracking purchases of building materials.
Limited control over returns: Inadequate monitoring of return deadlines, leading to financial losses.

Solution

Implementation of an Intelligent Expenditure Indexing System. The project involves:
Automating the invoice reading process using OCR technology.
Classifying products and recording them in a structured format.
Using a semantic AI search engine to search for information in natural language.

Key elements of implementation

Document digitisation:

Each invoice is converted into data containing information about the product, price, shop, date and return deadline.

Semantic search engine:

It enables you to quickly find answers to questions, such as those regarding the costs of specific materials over a given period.

Automation of return deadline notifications:

The system alerts you to upcoming deadlines, minimising the risk of losses.

Business value

Greater transparency: Provides a full overview of purchase history and prices.
Waste reduction: Eliminates waste associated with unused materials.
Faster decision-making: Streamlines procurement processes, boosting team efficiency.

Results

Centralised management and comprehensive recording of purchases.
Greater control over costs and suppliers.
Eliminating financial losses from unused materials.
Optimised project team performance.